ACTIONS TO BE TAKEN BY THE SPOUSE / NOK ON DEMISE OF A VETERAN
Subsequent
Actions Related to Official Documentation
1.
Inform Pension Paying Bank. Write to the
Pension Disbursing Authority (PDA) i.e, the Pension Paying Bank intimating them
of the demise of the veteran, asking them to discontinue the pension of the
pensioner and commence payment of the family pension of the spouse / NoK /
Heir, enclose an ink signed death certificate and copy of the original PPO with
joint photograph of the pensioner and spouse / NoK duly stating the PPO and
Pension Account Numbers. A sample application form is attached as an Appendix ‘B’. The NOK will be entitled
enhanced rate of Family Pension (@50% of last pay drawn by the offr) till seven
years from date of death of pensioner or 67 years of age of pensioner whichever
is earlier.
2.
Eligibility for Special Family Pension where the
Pensioner was in receipt of Disability
Pension. In case of death
associated with the disabilities for which the pensioner was in receipt of
Disability Pension, it is also advisable to get the postmortem done to
establish exact cause of death. In case of death within seven years from the date of retirement, the spouse may
approach to AG/MP 5(b) for Special
Family Pension on a simple application alongwith postmortem report and
other medical documents.
3.
Ensure Next of Kin/ Spouse has a Joint Account or
is a Nominee. If the Pension
Account is a joint account or the spouse is a nominee, then it is easier to
operate the account for family pension, otherwise a fresh account is required
to be opened in the same bank. The bank authorities will require a proof of
identity and residence. Photocopy of Voter Identity Card / PAN Card should
suffice with three copies of attested photographs.
4.
Inform MP 5 (B). Write to AG/MP 5 (b):-
(a)
Where Name of
Spouse is jointly Notified in PPO.
To issue advisory to PCDA (P) Allahabad (to update their record), AGIF
(to pay extended insurance, where applicable), CW-8 (AOBF) (to pay AOBF Sub, if
not paid earlier), the nearest Stn HQ (to destroy I/Card of pensioner). A
sample application is attached as Appendix
‘C’.
(b)
Where Name of
Spouse is not jointly Notified in PPO.
To process the case of family pension.
The NOK must complete and submit the documents (check list with format
is available in download link of RODRA website (www.rodra.gov.in).
5.
Obtain New Service Particulars Booklet. Apply for a new service booklet on the name
of the widow by fwd an application to MP5 (b)/ MPRS(O) as applicable. At times,
some ladies confuse the service booklet with Record of Service. The two
documents are different. The application should be enclosed alongwith the
following documents :-
(a)
Old Service booklet of the Veteran officer (If
held else fwd a copy of an FIR for loss of document).
(b)
Two Passport size photographs.
The format of the application is given
at Appendix ‘D’.
6.
Apply for New Canteen Smart Card. Apply for a new Canteen smart
Card. Please visit your dependent canteen alongwith
the following documents:-
(a)
Canteen Smart Card (Both Grocery & Liquor
Card).
(b)
Death Certificate.
(c)
Two Passport size photographs.
(d)
Aadhar
& PAN Cards (Self attested Photocopy).
(e)
Rs 135/- as fees to be submitted with
application, this at times is deposited
later at the time of issue of the new card.
(f)
PPO.
(g)
Obtain the application form from the canteen
(Sample format attached), fill and get
countersignature from Col Veteran / RSB / ZSB
office. Deposit the countersigned form with the canteen. The new
card generally takes 30-45 days and you
will be informed once the same is ready
for collection. Please visit the canteen with your old card, deposit them and collect the new cards. The application
is attached at Appendix ‘E’ (Please collect the
original form from canteen). The original
form will have to be collected from the dependent canteen.
7.
ADLRS. The NOK on the demise of the
veteran is entitled to an amount of Rs 10,000/-
as Assured Decent Last Rites Scheme
(ADLRS). The veteran should have registered himself with the dependent
canteen for NOK to avail ADLRS, in case the veteran was drawing his CSD
entitlement from Air Force /
Naval Canteen, then he must register himself with the
nearest Army Canteen for ADLRS. even if he had not, an application can be
submitted to the dependent canteen manager. There is no time stipulation
however, the NOK must apply within a month after the death cert has been
obtained. NOK should visit the canteen manager of the dependent canteen with
the canteen smart card and death cert. An application format is given at Appendix ‘F’.
8.
Ex-Serviceman Contributory Health Scheme (ECHS). The present card held with most of the
veterans is a 16 / 32 KB card (Red in colour). This card will expire on 31
December 2020. It is important to apply for the new 64kb card at the earliest
by either filling the online application yourself on ECHS Website
(www.echs.gov.in) or taking the assistance of the various Veteran Sahayata
Kendra co-located with ECHS Polyclinic. In case you are already holding the 64
KB Card (White in colour), then please approach the Officer in charge of the
ECHS Polyclinic alongwith the death certificate and the deceased spouse’s ECHS
Card. The spouse’s card will be deposited with the OIC and status of the
deceased officer will be updated. The format of the application is given at Appendix ‘G’.
9.
If you are applying for the new Card then after
submission of the application online it is important to verify application by
MP5 (b)/ MPRS(O). Once the online application is submitted, an app called the
ECHS Beneficiaries app can be downloaded from Google Play store and the
progress of the application can be monitored by the individual himself by
typing the mobile number in the app. The ECHS card generally takes 3 to 4
months from the date of verification. The card once printed by the firm will be
tested and dispatched to the Regional Centre and thereafter to the Station
Headquarter. Once the OTP is received as
an SMS the individual should proceed to collect his card from Stn HQ. If
the family pensioner do not have a card earlier/ expired, a temporary slip can
be printed of the fresh application and once verified by OIC Polyclinic can be
used for availing the ECHS facility. Documents required for applying for ECHS
card online are:-
(a)
Latest PPO.
(b)
Photograph.
(c)
Signature on plain paper.
(d)
Aadhar card & PAN Card.
(e)
Bank account number with IFSC code.
(h) Old card.
(j)
Mobile number and email ID.
(k)
Death Certificate.
10.
Refund of Army Officers Benevolenence Fund (AOBF).
Offrs used to give a subscription for Army Offrs Benevolence Fund (AOBF) while
in service. Platinum grant of Rs 50000/- was granted to officers on attaining
75 years of age which has been done away with. In case your spouse had not
sought the refund by forwarding the appln with a canceled cheque to CW-8 (AOBF)
it can be done now. The application is
given at Appendix ‘H’.
11.
Extended Insurance (EI) Scheme of Army Group
Insurance Fund (AGIF). All retired
officer are members of EI Insurance Scheme of AGIF. The details of the existing
scheme are given below. In case the criteria for claiming is met making the NOK
eligible, the NOK needs to write to AGIF to draw payment on extended life
insurance as applicable. The NOK should be in possession of the EI Cert which
reflects the date till when the insurance cover is applicable. In case the NOK
do not have the EI Certificate then kindly contact the AGIF alongwith the
affidavit given in Annexure V to
obtain a duplicate copy of EI Certificate
and thereafter claim with the documents.
|
Date Joining scheme |
Validity |
Insurance Amt |
|
|
Offrs |
JCO/OR |
||
|
01 Jan 81- 01 Apr 89 |
10 yrs after retirement or 55 yrs of age |
65000 |
30000 |
|
02 Apr 89- 31 Mar 94 |
15 yrs after retirement or 70 yrs of age |
I Lakh |
50000 |
|
01 Apr 94-30 Jun 99 |
20 yrs after retirement or 70 yrs of age |
2 Lakh |
1 Lakh |
|
01 Jul 99-30 Dec 04 |
20 yrs after retirement or 72 yrs of age |
3 Lakh |
1.5 Lakh |
|
31 Dec 04-29 Jun 09 |
26 yrs after retirement or 75 yrs of age |
4 Lakh |
2 Lakh |
|
30 Jun 09-30 Dec 13 |
26 yrs after retirement or 75 yrs of age |
6 Lakh |
3 Lakh |
|
31 Dec 13-31 Dec 15 |
26 yrs after retirement or 75 yrs of age |
10 Lakh |
5 Lakh |
|
01 Jan 15 onwards |
30 yrs after retirement or 80 yrs of age |
10 Lakh |
5 Lakh |
The application format is attached as Annexure as Appendix ‘J’.
12.
Disposal of Retired Officer’s Identity Card/Indian
Army Veteran Card (IAVC) from Army. Return the deceased
pensioner’s identity card of the Army to the nearest Colonel Veteran at
Area / Sub Area Headquarter / Station HQ. This card has a blue coloured
outer cover. At times people confuse it with Ex serviceman identity card issued
by Zila/ Rajya Sainik Board. A copy of the destruction certificate will be
given to the NOK and original will be forwarded to the issuing authority. The
application is enclosed as Appendix ‘K’.
13.
Disposal of Retired Officer’s Identity Card from Zila Sainik Board (ZSB) / Rajya Sainik Board (RSB). Return
the deceased pensioner’s identity card issued by the RSB /ZSB to nearest
ZSB/RSB for further disposal. Obtain destruction certificate for the same so
that it is not misused. The NOK can apply for the widow’s identity card from
ZSB/RSB. The documents which are required for applying for the same are as
under:-
(a)
ZSB/ RSB Iden Card of the Deceased Officer.
(b)
Service Booklet.
(c)
PPO.
(d)
Death Certificate.
(e)
Two Passport size photographs. (f) Aadhar & PAN Cards (Self attested
Photocopy).
(g) Fees
as applicable to be submitted with application.
14.
The card is handover the same day within 30-45
mins. The addresses of various ZSB/RSB is given Appendix ‘L’. The application can be downloaded from the Kendriya
Sainik Board Site. The application for deposition of identity card issued from
Zila Sainik Board is enclosed as Appendix
‘M’.
Appendix ‘B’
(Refers to Para 5 )
DRAFT LETTER FOR FAMILY PENSION
W/O Army
No _____Rank____ Name __________
__/__/____
To,
The Bank Manager
SUBJECT: GRANT OF FAMILY PENSION ON DEMISE OF PENSIONER.
Sir,
1.
Reference our Joint Pension SB A/C No held with your Bank.
2.
I regret to inform you that my husband, Army No _____Rank____ Name __________ has expired on at due
to . His Death Certificate issued by
dated enclosed for ready reference.
3.
He was drawing his pension through your bank.
You are therefore requested to kindly stop the payment of his pension with
effect from and commence payment of
family pension at the rate as prescribed vide Annexure 3 to Seventh Pay
Commission Report i.e. Rs ________plus DA @ ______ or as applicable to me
through the same Pension SB Account No held with your Bank. We have no
dependent children.
4.
You are requested to forward the attached copy
of this letter along with copy of the death certificate duly endorsed for its
correctness.
5.
Thanking you in anticipation.
Yours sincerely,
____________________
Date __________
Copy to
:-
PCDA (P), Draupadi Ghat, Allahabad (UP), Pin-211014
Encls
As above
Appendix ‘C’
(Refers to Para 7 )
DRAFT
LETTER FOR INTIMATION OF DEATH OF DEFENCE PENSIONER
W/O Army
No _____Rank____ Name __________
__/__/____
To,
Addl Dte Gen Of Manpower
(Policy & Planning)/MP (5b)
Adjutant General’s Branch
IHQ of MOD(Army)
Wing No-3, Ground Floor
West Block-III, R K Puram
New Delhi-110066
SUBJECT: INTIMATION OF DEATH OF DEFENCE
PENSIONER
Dear Sir,
1. I
regret to inform you that my husband
Army No _____Rank____ Name __________has
expired on at due to . His Death Certificate issued by
dated enclosed for ready
reference.
2. He
was drawing his pension through (Name of
bankers) under the authority of Pension Payment Order No(copy enclosed).
3. Since
my name is already endorsed / not
endorsed in the Corr PPO of my husband for family pension, you are
requested to take necessary action for grant of family pension.
4. Thanking
you in anticipation.
Yours sincerely,
____________________
Date __________
Copy to
:-
PCDA (P), Draupadi Ghat, Allahabad (UP), Pin-211014
Encls
As above
Appendix ‘D’
(Refers to Para 8 )
DRAFT LETTER FOR ISSUE OF SERVICE PARTICULARS BOOKLET
FOR WIDOW
W/O Army
No _____Rank____ Name __________
__/__/____
To,
Addl Dte Gen Of Manpower (Policy & Planning)/MP
(5b)
Adjutant General’s Branch
IHQ of MOD(Army)
Wing No-3, Ground Floor
West Block-III, R K Puram
New Delhi-110066
SUBJECT:
ISSUE OF SERVICE PARTICULARS BOOKLET FOR WIDOW
Dear Sir,
1. I
regret to inform you that my husband,
Army No _____Rank____ Name __________
has expired on at due to . His Death Certificate issued by
dated enclosed for ready
reference.
2. May
I request you to deposit my husband’s service booklet / My husband’s service
booklet is not traceable. Kindly issue a new service booklet on my name. I am
enclosing two passport size photographs alongwith self attested copy of my PAN
and Aadhar Card.
3. Thanking
you in anticipation.
Yours sincerely,
____________________
Date __________
Encls
As above
Appendix ‘E’
(Refers to Para 9)
DRAFT LETTER FOR APPLYING FOR WIDOW’S CANTEEN CARD
W/O Army
No _____Rank____ Name __________
__/__/____
To,
Canteen Manager
SUBJECT: ISSUE OF CANTEEN SMART CARD FOR WIDOW
Dear Sir,
1.
I regret to inform you that my husband, Army No _____Rank____ Name __________ has expired on at due
to . His Death Certificate issued
by dated
enclosed for ready reference.
2.
May I request you to kindly assist me in getting
the new Canteen Smart cards prepared. I shall deposit the old cards once the
new cards are handed over. The details of the old cards are as follows :-
(a) Grocery
Card :
(b) Liquor
Card :
3.
I am enclosing the documents as required. Kindly
issue a canteen card form to the bearer of this letter. I authorize him to
collect the same on my behalf.
The name of the bearer is _________________. His Adhaar Card No is _______________________. He is my
____________________________(relation).
4.
Thanking you in anticipation.
Yours sincerely,
______________
Date __________
Encls As above
Appendix ‘F’
(Refers to Para 10 )
DRAFT LETTER FOR APPLYING FOR ADLRS
W/O Army
No _____Rank____ Name __________
__/__/____
To,
Canteen Manager
SUBJECT: CLAIMING ADLRS
Dear Sir,
1.
I regret to inform you that my husband, Army No _____Rank____ Name __________ has expired on at due
to . His Death Certificate issued
by dated
enclosed for ready reference.
2.
May I request you to kindly assist me in getting
the amount of Rs 10,000/- as ADLRS. I am enclosing the old cards for reference.
The details of the old cards are as follows :-
(a) Grocery
Card :
(b) Liquor
Card :
3.
The amount may be credited to me account No ,
held with , . The
IFS code of the bank is .
4.
Thanking you in anticipation.
Yours sincerely,
______________
Date __________
Encls
As above
Appendix ‘G’
(Refers to Para 11 )
DRAFT LETTER FOR DEPOSITION OF ECHS CARD
W/O Army
No _____Rank____ Name __________
__/__/____
To
Col Montgomery (Retd)
OIC,ECHS POLYCLINIC
Sector 37, Arun Vihar Noida - 201303
SUBJECT : DEPOSITION OF ECHS CARD
1.
Reference PPO No
(photocopy enclosed).
2.
I regret to inform you that my husband, Army No _____Rank____ Name __________has expired on at due
to . His Death Certificate issued by
dated enclosed for ready reference.
3.
ECHS Card in respect _________________________
bearing Ser No alongwith a copy of
death cert is fwd herewith for you
further necessary action.
4.
You are requested to kindly deposit the card.
Thanking you in anticipation.
Yours Faithfully,
____________________
Date __________
Encls
As above
Appendix ‘H’
(Refers to Para 12 )
DRAFT LETTER FOR REFUND OF AOBF SUBSCRIPTION
W/O Army
No _____Rank____ Name __________
__/__/____
To
Ceremonial & Welfare Directorate (CW-8)
Adjutant General’s Branch
West Block-III, Room No 17 B, 2 nd Floor
RK Puram, New Delhi 110066 Integrated Headquarters
of MoD (Army)
SUBJECT: REFUND OF AOBF SUBSCRIPTION
1. Reference
PPO No (photocopy enclosed).
2 I regret to
inform you that my husband, Army No
_____Rank____ Name __________ has
expired on at due to . His Death Certificate issued by
dated enclosed for ready
reference.
3.
Since I am not clear if my husband had claimed
refund of AOBF, you are kindly requested to send me refund of AOBF as
applicable. In case he was provided platinum grant / refund of AOBF , I may
please be informed accordingly.
4.
The cheque may please be issued to me on the
Address given on top of this letter. My Bank details are as follows:, Bank A/C
No , address. I am enclosing a copy of the cancelled cheque pl.
5.
Thanking you in anticipation.
Yours Faithfully,
____________________
Date __________
Copy to:-
MOD IHD, Army/HQ AG ( MP 5/ CW 4) For Similar Action
Appendix ‘J’
(Refers to Para 13 )
DRAFT
LETTER FOR ARMY GROUP INSURANCE EXTENDED POLICY
W/O Army
No _____Rank____ Name __________
__/__/____
To,
The Chairman,
Army Group Insurance Fund,
AGIF House, Rao Tula Ram Marg,
NEW DELHI - 110010
Sir,
SUBJECT : ENCASHMENT OF EXTENDED
ARMY GROUP INSURANCEPOLICY
1.
Reference the Extended Army Group Insurance
Certificate No dated issued to Army No _____Rank____ Name __________of ____ unit
2.
I regret to inform you that my husband, Army No _____Rank____ Name __________ has expired on at due
to . His Death Certificate issued
by dated
enclosed for ready reference.
3.
I am enclosing the Extended Army Group Insurance
Certificate for encashment
duly completed in all respects. His date of birth is
____________ . Kindly send the cheque of the sum assured to me on my address as
given above at the earliest. In case, any correspondence need to be done , it
can be done on the above address and telephone No.
4.
My Bank details are as follows :, Bank A/C
No
Address
.
5.
Thanking you in anticipation.
Yours faithfully,
____________________
Date __________
Encls
As above
Appendix ‘K’
(Refers to Para 14 )
DRAFT LETTER FOR DEPOSITION OF RETIRED OFFR’S IDENTITY CARD
/INDIAN ARMY VETERAS CARD (IAVC) ISSUED BY ARMY
W/O Army
No _____Rank____ Name __________
__/__/____
To,
Col Veteran,
HQ Delhi
Area
Room No 18,
Station HQ Delhi
Delhi Cantt
– 110010
Sir,
SUBJECT : DEPOSITION OF RETIRED OFFR’S IDENTITY CARD
/ INDIANARMY VETERAS CARD (IAVC)
1.
I regret to inform you that my husband, Army No _____Rank____ Name __________ expired on at due
to . His Death Certificate issued
by dated
enclosed for ready reference.
2.
I am enclosing the retired officer’s identity
card issued from the army in respect of ___________________________________ The
details’ of his identity card are Identity card No , date of issue , issued by
.
3.
You are requested to kindly destroy the card and
give me a copy of the destruction certificate for my records. Action may be
taken at your end to info the issuing authority accordingly.
4.
Thanking you in anticipation.
Yours faithfully,
____________________
Date __________
Encls As above
Apendix 'L'
The addresses of various ZSB/RSB Click on below link
The application can be downloaded from the Kendriya Sainik Board Site.
DEPTT OF SAINIKWELFARE/RAJYA SAINIK BOARDS
Apendix 'M'
Latest application can be downloaded from the Kendriya Sainik Board Site.
Apendix ‘M’
(Refers to Para 14 )
DRAFT LETTER FOR DEPOSITION OF EXSERVICEMAN IDENTITY CARD
ISSUED BY ZILA / RAJYA SAINIK BOARD
W/O Army
No _____Rank____ Name __________
__/__/____
To,
Officer in Charge
Zila Sainik Board
Sir,
SUBJECT : DEPOSITION OF EX SERVICEMAN IDENTITY CARD
ISSUED BY ZILA /RAJYA SAINIK BOARD
1.
I regret to inform you that my husband, Army No _____Rank____ Name __________ has expired on at due
to . His Death Certificate issued
by dated
enclosed for ready reference.
2.
I am enclosing the ex serviceman identity card
issued from in respect of
_______________________. The details of his identity card are; Identity card
No and date of issue .
3.
You are requested to kindly destroy the card and
give me a copy of the destruction certificate for my records. May I request you
to issue me with a widow’s identity card as entitled to me. I am enclosing my
dependent card / I do not have a dependent card issued from your office.
4.
Thanking you in anticipation.
Yours faithfully,
____________________
Date __________
Encls
As above
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